G – I

G

The Department of Education’s (ED) grants managements system (previously e-grants).

Includes such items as computers, copiers, paper, envelopes, paper clips, binder clips, binders/notebooks, transparencies, rubber bands, legal pads, pens, pencils, markers, post-it notes, liquid paper, staples/staplers, tape/tape dispensers, clocks, calendars, paper punches, University stationery, desk organizers, file cabinets, file folders, printer paper, printer ribbons, toner cartridges, diskettes, zip disks, etc. General-purpose office supplies are treated by UGA as facilities and administrative costs (F&A), and are therefore usually not allowed as direct costs on a federal award.

An economic development and research program funded by the State of Georgia that supports six centers around the state (aerospace, agri-business, energy, life sciences, logistics, and manufacturing). COI and a partnering for-profit company each fund half the cost of a research project (each project has a separate account established) that is designed to assist the Georgia company with commercialization.

A Georgia organization that derives its funding from public and private sources. GRA funds specific research programs at UGA, Georgia State, Georgia Tech, GRU, Emory, and Morehouse College. GRA funds are considered sponsored awards. Proposals to GRA must be routed through the Office for Sponsored Programs for review and approval prior to submission to GRA.

GRA is an independent, non-profit organization that is working closely with Georgia’s Department of Economic Development, academic institutions, civic groups, corporation, and health care organizations to strengthen cancer prevention, research, and treatment in Georgia. GRA supports research at UGA through a variety of mechanisms.

A voluntary and irrevocable transfer of money, services, or property from an external donor for restricted or unrestricted purposes. Gifts to UGA or its faculty are typically managed by the Arch Foundation. Gifts have “no strings” and an exchange transaction (a swap of something of value) cannot be created when a gift is made.

A gift is a voluntary and irrevocable transfer of money, services, or property from an external donor for restricted or unrestricted purposes. Gifts to UGA or its faculty are managed by the Arch Foundation. Gifts have “no strings” and an exchange transaction (a swap of something of value) cannot be created when a gift is made.

A grant is the transfer of money or property from a sponsor to an institution that typically has a period of performance and may require performance of specific duties, budget reports, progress reports, and return of unused funds.

The transfer of money or property from a sponsor to an institution that typically has a period of performance and may require performance of specific duties, budget reports, progress reports, and return of unused funds. PIs submitting grant proposals to non-state or non-federal sponsors may choose to submit them through either the Arch Foundation or SPA.

The specific code assigned by a sponsoring agency (usually federal) to an award made to UGA or UGARF for the agency’s own tracking purposes. It is different from the UGA Award Number.

A grant is the transfer of money or property from a sponsor to an institution that typically has a period of performance and may require performance of specific duties, budget reports, progress reports, and return of unused funds.

A contract is a legally binding agreement creating and defining the obligations between two or more parties. Contracts usually detail a specific scope of work, a performance period, conditions for payment (timing, amount, etc.), and deliverable.

Website sponsored by the Department of Commerce. It is a solution for full life-cycle grants management processing.

A web-based portal designed for interaction between grant applicants and the federal agencies that award and manage appropriated funds.

H

A payment to a non-employee of UGA in recognition of acts, awards, or fees and/or expenses for services rendered to the University. The amount paid is normally well below the market rate the person’s services would command.

A living individual about whom an investigator (whether professional or student) conducting research obtains: (1) data through intervention or interaction with the individual or (2) identifiable private information.

Any form of direct or indirect inducement offered or received in exchange for enrolling individuals in human subjects research that is paid as reimbursement in excess of the reasonable cost of utilizing human subjects.

The compliance office within the Office of Research  is charged with supporting the institutions IRB and performing all administrative work related to IRB protocol approval.

This research involves a living individual about whom an investigator (whether professional or student) conducting research obtains: (1) data through intervention or interaction with the individual or (2) identifiable private information.

I

An interdisciplinary initiative for advanced research in the arts at the University of Georgia.

The reasonable value of personnel effort, equipment, materials or other property used in the performance of a statement of work. In-kind cost share is offered up by a grant recipient or a third party and is not a budgeted expense to a sponsor.

The reasonable value of personnel effort, equipment, materials or other property used in the performance of a statement of work. In-kind cost share is offered up by a grant recipient or a third party and is not a budgeted expense to a sponsor.

Any form of direct or indirect inducement offered or received in exchange for enrolling individuals in human subjects research that is paid as reimbursement in excess of the reasonable cost of utilizing human subjects.

An account for managing revenues received by some UGA departments authorized to provide services or products to customers. These services or products are normally provided as an adjunct to instruction or research activities. These accounts are considered state accounts, should only recover costs for providing the sales or service, and typically are spent by fiscal year end; some carryover is allowed, with justification.

A person who performs services for UGA is an employee, if UGA controls what will be done and how it will be done. Generally, Social Security and Medicare taxes and unemployment taxes on wages are paid by the employer and deducted from the employee on behalf of an employee. One does not generally have to withhold or pay taxes on payments to independent contractors. The general rule is that an individual is an independent contractor if UGA, as the entity for whom the services are performed, has the right to control or direct only the result of the work and not the means and methods of accomplishing the result. A UGA employee cannot be budgeted on a restricted account as a consultant or as a subcontractor, as only individuals or entities with no employee relationship to UGA can be budgeted thusly.

Professional and consultant services rendered by persons who are members of a particular profession or possess a special skill, and who are not UGA employees are allowable charges on a restricted account when reasonable in relation to the services rendered.

That portion of applicable overhead that is not paid or reimbursed by the sponsor. Approval to waive indirect costs rests with the Vice President for Research or his designee.

Directions and guidance for how to apply for an indirect cost waiver.

Costs which are necessary to support research and other sponsored projects, but which cannot be readily or easily assigned to individual projects. These include costs related to facilities operations (utilities, maintenance, security, etc.), university and department libraries, departmental administration, and general administration, like SPA and C&G. UGA recovers F&A costs by applying a percentage rate to the direct cost expenditures charged to sponsored project accounts.

Directions and guidance for how to apply for an indirect cost waiver.

A business or industrial concern that pays taxes. It is not considered by the Internal Revenue Service to be a non-profit organization. Industry-sponsored work at UGA must bear applicable F&A (indirect) costs; otherwise, Georgia taxpayers subsidize the work UGA employees perform for them.

Some fellowships include an institutional allowance (also known as a research allowance, research grant, research award, or expense allowance) to help defray the cost of a Fellow’s expense. Allowances can be used to pay for bench fees, supplies, and (if allowable) fringe benefits (health, dental, vision, etc.).

A self-regulating entity that oversees and evaluates UGA’s use of laboratory animals for research or instructional purposes. Its charge spans all aspects of UGA’s animal care and use program.

Institutional committee that reviews and approves all research and teaching projects involving the use of hazardous biological materials.

The UGA committee that has been formally designated to review, approve, and monitor biomedical and behavioral research involving humans, with the aim to protect the rights and welfare of the research subjects.

Creations, inventions, literary and artistic works, and symbols, names, images, and designs used in commerce. IP is divided into two categories: industrial property, which includes inventions (patents), trademarks, industrial designs, and geographic indications of source; and copyright, which includes literary and artistic works such as novels, poems and plays, films, musical works, artistic works such as drawings, paintings, photographs and sculptures, and architectural designs.

The agreement signed by all UGA employees upon hire, agreeing to assign any IP developed while an employee of UGA to UGARF.

A report prepared by SPA, with assistance from UGARF’s Technology Commercialization Office (TCO), which is submitted to a sponsor at the end of an award period. It details any inventions that have been made using award funds.

A secondary UGA account assigned to one or more co-PIs of a complex project; allows for management and tracking of budgets and expenditures for each of the project’s internal sub-parts.

A variety of federal regulatory issues and laws can coincide when hiring or otherwise supporting internationals to work or conduct research in labs. Research lab directors who utilize research should coordinate closely with the International Students, Scholars, & Immigration Services (ISSIS) unit within UGA’s Office of International Education (OIE).  For example, some foreign workers are barred from working on certain research projects or with certain research equipment.  It is a Principal Investigator’s responsibility to ensure that federal export control regulations germane to a project or to equipment are met, as breaches could result in criminal charges.

An annual departmental report detailing identifying information (description, location, etc.) of all equipment belonging to the department/unit. All equipment at UGA is managed by Property Control. Completed by C&G.

A document or bill issued by a seller to a buyer, indicating products or services and their quantities and agreed-upon prices. An invoice indicates the buyer must pay the seller in accordance with the payment terms. From the point of view of a seller, an invoice is a sales invoice. From the point of view of a buyer, an invoice is a purchase invoice.

A report which outlines the accounting of expenditures incurred during a specified period of performance and/or at the conclusion of the sponsored project. This report reflects the University’s official accounting records.

Invoice types include the standard UGA invoice, federal financial status reports (including the SF 269, SF 272, and SF 425), and sponsor-specific forms.