J – L
J
An employment condition that exists when a faculty member holds rank and title in two or more departments. Joint appointments in more than one department can promote multi/interdisciplinary research and education and help faculty interested in such efforts. Appointments may be between departments within a college, departments from different colleges, or between a department and a center/institute. Salary responsibility may not match appointment split.
The approved accounting method for documenting the reason for and then moving an expense or a cost between two different university accounts.
Books and journals normally found in the University libraries are generally treated as F&A costs. A request to purchase books and journals on a federal award must be justified and approved by SPA in order to charge the cost as a direct cost.
A feature of the NIH eRA Commons that allows PIs to upload information requested by NIH (other support, certification of IRB approval, IACUC/IRB and other compliance, budget uploads, etc.) so that a SPA Pre-Award authorized official can submit it. This information is used to support a final sponsor decision regarding the funding of a proposal.
K
K awards, commonly known as NIH Career Awards, are usually made to individuals through their university in order to enhance their careers as researchers. This document provides a general overview.
The PI and other individuals who contribute to the scientific development or execution of a project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant. Typically these individuals have doctoral or other professional degrees, although individuals at the masters or baccalaureate level may be considered key personnel if their level of involvement meets this definition. Technicians and graduate or undergraduate students, as a rule, should not be listed as key personnel. Key personnel are required to have biosketches in proposal applications, cannot be replaced on a funded project without permission from sponsor, and are required to submit PARs.
L
Examples of lab supplies include beakers, test tubes, chemicals, reagents, testing kits, lab apparatus/equipment costing less than $100, medical and hospital supplies, and other consumable type materials used in laboratories. Unlike office supplies, which are considered an F&A cost, lab supplies are allowable as direct expenses on federal awards.
Allowable as direct charges under federal awards to the extent that the rates are reasonable at the time of the decision to lease or rent in light of such factors as comparable pricing, availability of alternatives, etc. In general, the rental costs for facilities and equipment applicable to each budget period should be charged to that period.
A sponsor expects that UGA’s officially sanctioned Principal Investigator (PI) will be physically present at the location where project is carried out, to manage the award and ensure that objectives are met and time lines are adhered to. Most sponsors want to be notified when a PI will be absent for short periods of time, but they absolutely require UGA to contact them when a PI will be absent for a period of time extending longer than 3 months. In such cases where PIs are on Leave of Absence (on sabbatical, for example), a plan must be submitted to the sponsor for approval that details how the work to be performed will be carried out in the PI’s absence. This might necessitate the appointment of a temporary PI to oversee project management during the faculty member’s absence.
A document issued by a financial institution, used primarily as an irrevocable promise to pay. For example, UGA uses letters of credit to be reimbursed by the federal government for expenses incurred under federal awards.
A brief (usually no more than 2-3 pages) letter submitted to a potential funding source as an initial contact. The letter explains, in approximately 6 paragraphs that correspond roughly to the standard sections of a full proposal, the PI’s idea for the project. Full proposals are invited if the letter proposal is of interest to the sponsor.
Any time a sponsor limits the number of proposals that can be submitted by an institution, the institution needs a method by which it selects those proposals that will be allowed to go forward under the competition. UGA’s limited submission process for selecting those projects allowed to go forward is invoked whenever there are more interested PIs than proposal slots allowed by the sponsor.
You will not be able to submit your proposal until it is selected to move forward via the limited submission internal vetting process.
For more information about limited submissions or if you do not find your specific opportunity listed, please contact limsub@uga.edu.
For limited submission proposals requiring institutional support, faculty should not attempt to secure such support unless and until their proposal is selected to go forward on behalf of the University.