Category: D

A Dun and Bradstreet (D&B) registration number, commonly known as a DUNs number (Data Universal Numbering System) is assigned to most businesses (both for-profit and non-profit in the US). It is an identification system frequently required by sponsors.  The University of Georgia (UGA) and the University of Georgia Research Foundation (UGARF) are separate entities, and have separate DUNs numbers.  Be sure to use the correct DUNs number when you are submitting a proposal.

Another identification system uses EINs or TINs.  EINs (Employer Identification Numbers) or TINs (Tax Identification Numbers) are IRS identification numbers assigned to UGA or UGARF.  Depending upon the sponsor, you may be required to provide an EIN or a DUNs, or both for the particular entity under which your application is being submitted.

A voluntary and irrevocable transfer of money, services, or property from an external donor for restricted or unrestricted purposes. Gifts to UGA are managed by the Arch Foundation. Gifts have “no strings” and an exchange transaction (a swap of something of value) cannot be created when a gift is made.

A part of the Financial Management Service (FMS), a bureau of the Department of the Treasury. The organization manages and operates federal payment systems and disburses approximately 85% of all federal payments.

A written document provided to the federal government and certified by the Senior Vice President for Finance and Administration wherein UGA describes in detail its cost accounting practices. The disclosure statement is audited to determine that these practices are in compliance with federal requirements. A-133 auditors include a consistent adherence to the disclosure statement in their review procedures.

A cost that can be identified specifically with a particular sponsored project, or that can be directly assigned to such activity relatively easily with a high degree of accuracy, such as equipment, supplies, personnel, etc.

An account for managing revenues received by some UGA departments authorized to provide services or products to customers. These services or products are normally provided as an adjunct to instruction or research activities. These accounts are considered state accounts, should only recover costs for providing the sales or service, and typically are spent by fiscal year end; some carryover is allowed, with justification.

• Departmental Sales and Services Accounts

A financial report, E-Z Money, provided to principal investigators monthly. It lists all active restricted accounts and transaction detail by selected time period. This report is accessed through the PI’s MyID. Departmental staff can access a specific PI’s E-Z Money account only through WebDFS.

• PowerPoint: What is My Account Balance?

A report, service, or item that must be completed and delivered to a sponsor under the terms of a restricted award.iorated.