Category: F

A way to measure all or a fraction of an employee’s involvement in a project or a student’s enrollment at an educational institution. An FTE of 1.0 means that the person is equivalent to a full-time worker or student, while an FTE of 0.5 signals only half-time involvement. FTE is defined by the federal government as the number of total hours worked divided by the maximum number of compensable hours in a work year, as defined by law (typically as 2,080 hours). A single worker occupying a paid full-time job all year would consume one FTE. Two employees working for 1,040 hours each would consume one FTE between the two of them. A 9-month faculty member’s FTE is 0.75 and a 12-month faculty member’s FTE is 1.0.

• Personnel Activity Reports PowerPoint

Compensation in addition to direct wages or salaries, such as medical and life insurance, FICA, and retirement contributions that is paid by UGA. Fringe benefits are charged based on the actual rates in effect at the time salary is paid, as these rates fluctuate from month to month. They are charged in such a manner that each paying account pays its prorated share of the actual costs based on the payroll distribution.

• Fringe Benefit Rates
• Procedures on the Application of Staff Benefit Rates for Sponsored Agreements

The online professional version of this highly touted search product developed by the Foundation Center contains information on more than 100,000 grant makers and 2.4 million grants.  Funding prospects can be easily searched by name, location, field of interest, etc.

The University Libraries, the Corporate and Foundation Relations Office, and the Office for Sponsored Programs jointly fund the subscription to the online Foundation Directory database; it is accessible through GALILEO at http://libs.uga.edu/research/resources/f.

A national non-profit service organization that is a leading authority on organized philanthropy. It connects non-profits and the grant makers supporting them with tools they can use for proposing and receiving gifts and grants.  It produces the Foundation Directory, an online funding search product that is hosted in the GALILEO menus of the University Libraries.  Bringing the Foundation Directory to UGA students, faculty, and staff is a joint venture of the University Libraries, the Corporate and Foundation Relations Office, and the Office for Sponsored Programs.

• Foundation Center – Requests for Proposals

A variety of federal regulatory issues and laws can coincide when hiring or otherwise supporting internationals to work or conduct research in labs. Research lab directors who utilize research should coordinate closely with the International Students, Scholars, & Immigration Services (ISSIS) unit within UGA’s Office of International Education (OIE).

• Single Points of Contact for International Activities
• International Workers

Agreement that provides for a price which normally is not subject to any adjustment unless certain provisions (such as contract change, economic pricing, or defective pricing) are included in the agreement. These contracts are negotiated usually where reasonably definite specifications are available, and costs can be estimated with reasonable accuracy.

An Investigator or an Investigator’s spouse or a dependent child has a Conflict of Interest (COI) when a Significant Financial Interest (SFI) could directly and significantly affect an Investigator’s decision making in the design, conduct, or reporting of externally funded research, instruction, service activities performed on behalf of the University.  All UGA applicants seeking funding from Department of Health and Human Services (DHHS) Public Health Service (PHS) entities must annually disclose all SFIs prior to proposal submission.  Applicants to external sponsors other than PHS entities must simply indicate on the SPA Proposal Transmittal Form that a possible COI exists or could exist.  All identified COIs must be managed, modified, or eliminated before a restricted award account can be established.

• Conflicts of Interest and Outside Activities

• FCOI Training

• Policy on Conflicts of Interest

• CITI Website

Project sponsors often require that interim and final progress reports be submitted to them on a specific schedule. This reporting schedule is typically defined within the project’s award documents. The PI is responsible for adhering to this reporting schedule and maintaining records of all reports. To assure compliance with sponsor requirements, SPA requires evidence on file that the final progress report was submitted to the sponsor.

• OSP Final Report Policy for Funded Projects
• Financial Reporting and Financial Closeout