Category: L

Any time a sponsor limits the number of proposals that can be submitted by an institution, the institution needs a method by which it selects those proposals that will be allowed to go forward under the competition. UGA’s limited submission process for selecting those projects allowed to go forward is invoked whenever there are more interested PIs than proposal slots allowed by the sponsor.

You will not be able to submit your proposal until it is selected to move forward via the limited submission internal vetting process.

For more information about limited submissions or if you do not find your specific opportunity listed, please contact limsub@uga.edu.

For limited submission proposals requiring institutional support, faculty should not attempt to secure such support unless and until their proposal is selected to go forward on behalf of the University.

A brief (usually no more than 2-3 pages) letter submitted to a potential funding source as an initial contact. The letter explains, in approximately 6 paragraphs that correspond roughly to the standard sections of a full proposal, the PI’s idea for the project. Full proposals are invited if the letter proposal is of interest to the sponsor.

A document issued by a financial institution, used primarily as an irrevocable promise to pay. For example, UGA uses letters of credit to be reimbursed by the federal government for expenses incurred under federal awards.

A sponsor expects that UGA’s officially sanctioned Principal Investigator (PI) will be physically present at the location where project is carried out, to manage the award and ensure that objectives are met and time lines are adhered to. Most sponsors want to be notified when a PI will be absent for short periods of time, but they absolutely require UGA to contact them when a PI will be absent for a period of time extending longer than 3 months. In such cases where PIs are on Leave of Absence (on sabbatical, for example), a plan must be submitted to the sponsor for approval that details how the work to be performed will be carried out in the PI’s absence. This might necessitate the appointment of a temporary PI to oversee project management during the faculty member’s absence.

• PI Leave of Absence Procedure
• Faculty Leave of Absence Policy
• Faculty Leave of Absence Request Procedures and Forms
• Principal Investigator (PI) Leave of Absence

Allowable as direct charges under federal awards to the extent that the rates are reasonable at the time of the decision to lease or rent in light of such factors as comparable pricing, availability of alternatives, etc. In general, the rental costs for facilities and equipment applicable to each budget period should be charged to that period.

• Direct Cost

Examples of lab supplies include beakers, test tubes, chemicals, reagents, testing kits, lab apparatus/equipment costing less than $100, medical and hospital supplies, and other consumable type materials used in laboratories. Unlike office supplies, which are considered an F&A cost, lab supplies are allowable as direct expenses on federal awards.

• Direct Cost