Principal Investigator (PI) Transfer

If a UGA PI transfers to another institution, SPA requires a letter signed by the PI and the Department Chair authorizing the transfer of any awards. This letter must include a list of current awards and pending proposals; for each an agency name, grant or proposal number, agency contact name, address, phone number, e-mail address, and amount of current budget period is detailed. This letter should also include any relevant information on award cost sharing and/or subcontracts. The University of Georgia will then authorize the relinquishment of the award, and unexpended funds are returned to the sponsor. Next, the sponsor will transfer the award to the PI’s new institution and the new institution will assume administration. The general process is the same for all grant transfers, but agency-specific instructions and requirements must be considered. Issues related to equipment purchased on an award should first be addressed to department heads, as equipment is considered property of the State of Georgia.